AccTech eWorkflow.NET – Solution Overview

AccTech eWorkflow.NET provides the tools to monitor and control the procedures within your business processes. Our solution features added functionality for Sage Accpac ERP allowing for commitment accounting, record level security and budget control. This real time solution provides full tracking of every procedure from source to end – It bridges the gap between the back office and the operations side of the business, enforcing transparency and compliance throughout your business.

"AccTech eWorkflow.NET increases business efficiency in procedure-driven processes, enabling you to manage Procurement, Stock and Sales."

Highlighted Features:

• Permission to execute tasks or functions is set through role based authorisation. Authenticated users are assigned to a particular role(s) and through this assignment they perform their specified tasks or functions. Role-based authorisation eliminates extended maintenance when an individual moves between departments.
• Record level security can be applied to these roles, allowing users to only see information relevant to their department or purpose within the organisation.
• Brower based access permits remote access for maintenance and administration.
• Standard enterprise regulations for user authentication included.
• Access to every document’s full routing history is available and additional administrative actions and document reallocation can be performed providing a full audit trail on all actions.
• Additional collaboration is achieved as the solution allows for other parties to provide feedback out of the boundaries of a process.
• Time Management by process and role substitution enables the role function to continue without having to alter diagrams or procedures.

The eWorkflow.NET browser based portal is easy to navigate and provides access to every document’s full routing history or audit trail.

1. Browser based access permits remote access for maintenance and administration.
2. Tabbed-browsing enables users to access all functionality through one centralised portal.
3. The "To Do" section contains all open documents requiring action from the user.
4. Full routing history of a document is displayed with previous approvers’ actions and comments included.
5. Form and Field permissions are fully customisable through the eWorkflow.NET Process Designer.
6. Record level security is applied to roles – users only see information relevant to their department such as expense accounts

eWorkflow.NET Designer

With the eWorkflow.NET Designer, complex procedures can be mapped with a simple drag-and-drop interface, incorporating business rules and exception management. Utilising this web interface, Administrators are able to manage user permissions and create and maintain procedure diagrams with ease.

Highlighted Features:

• Drag-and-drop procedure mapping enables quick and easy diagram maintenance.
• Easily limit and grant access to functions or activities within a process through role based authorisations.
• The visual Organisational chart tool can be used to establish authorisation levels based on the company’s hierarchical structure.
• Information visible on forms can further be controlled through the application of Record level security or Field Permissions.
• Form Permissions or user interface screens are fully customisable to client requirements.
• Document actions can be applied to activity level including approve, hold, discard, add ad-hoc recipient and return to originator. Control the addition and deletion of attachments and force comments on activity level.
• SMTP Mail setup provides eMail notification of tasks to action and escalation of urgent documents.

Licensing options:

eWorkflow.NET licensing options are scalable to your organisation’s requirements. The eWorklfow.NET Designer is purchased with either 5 named users or 20 named users. Additional user packages may be added according to your requirements.

eWorkflow.NET on your mobile

AccTech eWorkflow.NET is also accessible from a mobile device allowing you to action documents whilst out of the office. The eWorkflow.NET Mobile module is fully functional for HTML compatible devices.

eWorkflow.NET Mobile setup is accessible from within the eWorkflow.NET Designer. Here the users are selected for the Mobile version in accordance with the organisation’s mobile licensing option. A Mobile user would also have to be an eWorkflow.NET workstation user to gain access using a mobile device.

Each workflow process is customisable in the Mobile application for instance header and detail fields as well as routing. Forms within eWorkflow.NET Mobile are customisable to limit the amount of data displayed on a Mobile device.

Mobile users log into eWorlflow.NET from their mobile device and gain access to their workflow inbox with documents awaiting their approval.

*Mobile users can manage approvals on the following modules:

Purchasing
• Purchase Order
• Purchase Order Reorder
• Purchase Order Receipt
• PO Amendments

Stock Management
• Internal Sales & Issues

Accounts Payable Management
• AP Invoices

* This does not include creation of documents on eWorkflow.NET Mobile

AccTech eWorkflow.NET is also accessible from your mobile device - quickly and efficiently action documents out of the office.

For more information regarding eWorkflow, please contact AccTech Sales Division on Tel: +27 12 640 2600
or email: workflow@acctech.biz