AccTech eWorkflow.NET – Modules

AccTech eWorkflow.NET provides the tools to monitor and control the procedures within your business processes. Our solution features added functionality for Sage Accpac ERP allowing for commitment accounting, record level security and budget control. This real time solution provides full tracking of every procedure from source to end – It bridges the gap between the back office and the operations side of the business, enforcing transparency and compliance throughout your business.

eWorkflow.NET Purchasing:

eWorkflow.NET’s Procurement suite of modules assist in the business procedures pertaining to requisitions, purchasing and receipting of stock and non-stock items. It generates the final approved transaction within your back office financial system.

Modules designed for Purchasing include:

• Purchase Orders – For ordering of goods or services linked to operational expenses or capital expenditure.
• Project Orders – For job related purchasing where the project is managed by Sage Accpac ERP Project & Job Costing.
• Purchase Order Reorder – For the replenishment of store stock items.
• PO Amendment - Allows modifications to be made to a PO - most fields can be updated except for the Vendor.
• Receipting – Receiving of goods and services or store stock against the original order.
• Invoicing – Matching and capturing of vendor invoice received.
• Returns – Returning of goods and services against the Receipt Number and generating the Return Entry within Sage Accpac.

Benefits:

• Record level security ensures correct allocation of expense codes.
• Commitment accounting.
• Request for Quote function.
• Vendor Rotation function as per preferential procurement policy framework act no. 5 of 2000.

eWorkflow.NET Accounts Payable Management:

Automation of the Accounts Payable process holds invaluable advantages to any organisation’s procure-to-pay cycle. eWorkflow.NET assists in the improvement of productivity, minimising of per-invoice costs, achievement of fast payment discounts and accelerates the process of payments.

Modules designed for Vendor Management include:

• AP Invoice – generate the vendor invoice transaction direct to Accounts Payable module.
• AP Contract Management – Control the maintenance and billing of supplier contracts and monthly commitments.
• AP Recon – Reconcile vendor statements for payment. Match creditor statement information to Sage Accpac ERP's data.
• AP Payments - Select and filter documents for payment and submit for approval.

Benefits:

• Speed up the reconciliation and payment process with increased payment control
• Reconciliation approval cycle according to business rules
• Create Payment batch by vendor
• Consolidate payments on multiple vendors
• Tracking by batch and document number

eWorkflow.NET Stock Management:

The following eWorkflow.NET modules assist in the business procedures of internal allocation of stock items to internal cost centres and the transfer of these stock items between stock locations:

Internal Issues – Control the issue of store stock to internal cost centres.

Stock Transfer – Consisting of Transit Transfers (stock is allocated to a transit location instead of destination location) and Transit Receipts (once stock arrives at the destination location a transfer receipt is created that completes the transfer).

eWorkflow.NET Master Data Management:

It is invaluable for a company to have a single, clean and correct version of its most important reference or master data which eliminates business process inefficiencies. eWorkflow.NET assists an organisation to initiate this effort by controlling the creation and updating of:

• *General Ledger accounts.
• *Accounts Receivable customers.
• Accounts Payable vendors and bank.
• *Inventory Control Item master data.

*eWorkflow.NET General Ledger Budget Maintenance:

eWorkflow.NET GL Budget Maintenance assists in the business procedures pertaining to additions or reallocations of GL budgets. This module enables you to

• view, query and compare budgets,
• manage the authorisation of additional budget requests and
• manage the reallocation of approved budgets (completely or partially).

*eWorkflow.NET Asset Management:

eWorkflow.NET’s Asset Management assists in the business procedures pertaining to creation or maintenance of capital budgets as well as the purchasing of assets and updating of asset register.

This module assists with:

Capital Budgeting – Assists in the creation of annual budgets. Control the maintenance of these budgets pertaining to additional budget requests and reallocation of budget.

Capital Procurement - Activation of capital votes for the Procurement of assets.

Receipting – Receiving of assets and integration to the asset register.

eWorkflow.NET Sales Management:

eWorkflow.NET’s Sales suite of modules assists in the business procedures pertaining to customer orders. These modules include

Sales Orders – Ordering of goods or services for customers and creating the transaction within Sage Accpac Order Entry.

Credit Notes – Crediting of goods and services for Customer orders against the Invoice number and generating the Credit Note within Sage Accpac Order Entry.

*Module due for release Q3 2010

For more information regarding eWorkflow, please contact AccTech Sales Division on Tel: +27 12 664 0200
or email: workflow@acctech.biz